ADMINISTRATIVE ASSISTANT
ASSOCIATE LIFE & DEVELOPMENT ASSISTANT - BG11
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DESCRIPTION OF DUTIES:
Provide support to the Director during annual budget process in projecting expenses, based on
past performance/activities. Assist in preparation of biographical summaries of new associates and respond to questions regarding this information. Assist in preparation of arrival memoranda for incoming associates. Enter new lawyer hiring information in Workday database. Assist with orientation of new Washington lawyers, including office orientation tours. Prepare reimbursement notices and track payments to incoming associates relating to bar admission expenses, judicial clerkship payments, moving expense reimbursements. Coordinate and organize all aspects of the firm's annual payment of D.C. Bar dues (review printout from the Bar and make corrections, preparation of payment spreadsheet for the Bar and payment request, prepare list of personal account charges). Track newly arrived lawyers and their bar admission status until fully admitted in D.C., including overseeing payment of dues as lawyers are newly admitted. Update Bar-related tracking documents. Track payment of voluntary bar memberships (such as ABA), as well as Maryland and Virginia annual renewals. Prepare verification of employment correspondence and affidavits in conjunction with Bar admissions for current and former company lawyers and coordinate lawyer signing of same. Respond to lawyer inquiries regarding firm policy and practice relating to bar memberships. Assist in maintaining and updating lawyer alumni contact information in firm's database and add departing lawyer information. Assist in research to locate alumni for whom the firm's contact information is out of date. Perform other duties as assigned.
REQUIRED SKILLS:
Ability to proactively handle multiple competing priorities. Strong attention to detail, organizational and data entry skills. Excellent interpersonal skills and service orientation. Excellent written and oral communication skills; ability to interact in professional manner with attorneys and all levels of personnel. Microsoft Office proficiency, including Excel. Previous Workday and/or ViRecruit experience a plus. Bachelor's degree required. Previous professional office work experience strongly preferred.
LOCATION:
Washington, DC - Hybrid
SALARY:
$48,000 depending on experience.
HOURS:
9:00 am – 5:30 pm
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PRO BONO ADMINISTRATIVE COORDINATOR - BG11
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DESCRIPTION OF DUTIES:
Seeking a Pro Bono Administrative Coordinator to engage in a range of administrative activities to support the firm’s Pro Bono Program. This position is full-time and is resident in the
firm’s Washington office. Position offers an opportunity to support the Firms wide-ranging and
award-winning pro bono program, through which the firm provides free legal representation to economically disadvantaged clients and in matters which expand access to and equity in our justice system. The successful candidate will be self-starting, resourceful, thrive on multi-tasking, and take pride in quality of work. Will collect and compile information in response to requests from pro bono referral organizations and other external stakeholders. Identify inefficiencies and recommend solutions; work to improve the administrative functions of the Pro Bono Program. Support development and coordination of volunteer recognition initiatives, including firmwide annual pro bono awards ceremony. Assist in planning and coordination of clinics, trainings, and other events. Ability to travel or work overtime as needed and approved. Perform other duties as necessary and as assigned.
REQUIRED SKILLS:
Bachelor’s degree or equivalent experience preferred. Minimum of two years of relevant work experience. Strong service orientation. Excellent written, oral communication and interpersonal skills, and the ability to interact in a professional manner with internal and external stakeholders at all levels. Ability to maintain confidentiality and exercise a high standard of judgment and discretion. Proven organizational skills, attention to detail, and the ability to prioritize and handle multiple tasks efficiently in a fast-paced environment. Ability to work in a collegial team context, as well as to take initiative and work independently. Strong computer skills, including proficiency in Word, Excel, Power Point and Outlook.
LOCATION:
Washington, DC - Hybrid as needed
SALARY:
$55,000+
HOURS:
9:00 am – 5:30 pm
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CONFLICTS RESEARCH ASSISTANT - BG11
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DESCRIPTION OF DUTIES:
Runs thorough and accurate conflicts reports in connection with the intake of new business or new hires to the Firm. Will be conducting extensive corporate research using multiple software tools and the internet. Liaising with lawyers and secretaries to obtain a complete set of information about incoming work, such as identifying parties and the nature of the
Matter. Crafting appropriate search terms when all corporate and individual names are gathered,
running searches in the Firm’s proprietary database and filtering results for relevance. Composes concise, accurate, and organized reports of research results to attorneys and others in a timely
manner. Assists in the maintenance of a confidential internal database of information about Firm clients and all related parties to specific matters. Provides on-call coverage on weekends and holidays as needed. Performs other duties as assigned.
REQUIRED SKILLS:
4-year degree from an accredited college or university, or equivalent combination of education and related experience. Demonstrated attention to detail. Superior writing and analytical skills. Excellent communication, organizational, and interpersonal skills. Demonstrated ability to work well under pressure, prioritize multiple tasks and work efficiently both in teams and independently. Experience with the use of the Internet for serious research. General familiarity with corporate structures. Ability to learn new software quickly.
LOCATION:
Washington, DC - Remote
SALARY:
$61,200 + depending on experience
HOURS:
9:00 am – 5:30 pm
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